adminAvoid Common Mistakes When Sending Files Via Email
When you need to share files with others, you can use the traditional method of sending them via email. However, emails are not secure and can be easily compromised by hackers.
Another option is to use a file-sharing platform. Some examples include Dropbox and Google Drive. Both work well with most email clients and can be used on mobile devices.
Easy to use
Email is an easy and convenient way to share files. It can be used to share files with employees and customers, as well as between departments. However, it is important to know how to use this channel safely. Here are some tips to help you avoid common mistakes when sending files via email.
File-sharing tools like MASV, Dropbox, and OneDrive are designed to overcome file size limitations of standard emails. These tools separate your file into smaller, more manageable pieces and generate links to the entire folder. They also let you set access levels, view limits, and expiry dates.
Another easy and secure way to share files is by using cloud-based collaboration software, such as Egnyte. This allows you to create a central repository for your team to collaborate on projects, while maintaining security and access control. This means that your colleagues can access the same files from different devices, and the most up-to-date version is always available.
Secure
Using email to share files can put sensitive information at risk. Since emails are not encrypted, they can be hacked and used to steal sensitive data such as bank account information, tax records, personal or legal content, or company secrets. In addition, it can be difficult to keep track of the many versions of a file that are being sent back and forth through email.
To mitigate these risks, organizations can educate employees on safe file sharing practices. They can also help to prevent security breaches by ensuring that software and systems are kept up to date with the latest updates, which often include fixes for known vulnerabilities.
Finally, they can implement two-factor authentication to make it harder for cybercriminals to access shared files. This is an effective way to ensure that only authorized users can view and download files from a secure platform. TitanFile is one example of a secure file-sharing platform that offers this functionality.
Convenient
Email is one of the most popular ways to share files with others. It is easy and convenient, but it can be a bit problematic when it comes to sharing large files. This is because most email providers have size limitations and don’t allow for file attachments.
Another method for sharing files is using a cloud storage service. These services let you upload files and then send a link to them in your email. This method bypasses email attachment limits and allows for more flexibility for recipients.
Finally, you can use a peer-to-peer (P2P) file-sharing app to transfer files between devices. This type of file sharing is secure and doesn’t rely on cloud storage, but it may require recipients to have the same P2P file-sharing application installed on their device. It can also be slower than other methods. This method can also be expensive, especially if you’re sharing many files. This is why it’s important to consider alternative methods for sharing files.
Time-saving
If you need to send a large file, the best way is to use a cloud storage service. These are platform agnostic and integrate with most email apps, including the mobile app and web browser. Some of them, like Dropbox, even allow you to share files without an account. Other services include WeTransfer, which lets you transfer files up to 2 GB for free. This service has a few limitations, such as an expiring download link and the inability to password-protect files.
Moreover, the files sent through email are often unencrypted, which makes them susceptible to man-in-the-middle attacks and other cybersecurity risks. This means that someone could intercept an email and gain access to confidential information, a major risk for businesses.
Another option is to use TitanFile, a secure file-sharing tool that allows you to create links and share them via email or text message. This tool also encrypts and protects your confidential data. It can even notify you when the files are accessed.